Contest Manager Certification

Certification Details

Upcoming Contest Manager certification opportunities:

November 6-7, 2024

Wednesday 1:00-6:30 pm

Thursday 8:45 am – 6:30 pm

(Training schedule on Thursday is dependent on the contest schedule which may vary.)

Application Link: https://forms.gle/VZMComDHuRjamPS79

Complete the application prior to the deadline (October 11th or until slots are filled) to be considered for participation in the certification workshop. This event is limited to 25 participants.  You will be notified if your application is approved and you are eligible to participate, by October 14th, and a more detailed schedule will be available at that time.

Location:

Plano ISD 9th Grade OAP Contest

Robinson Fine Arts Center

1800 Alma Dr, Plano, Tx 75075

Dr. Phillip Morgan, TTAO Host

 
WORKING SCHEDULE: Participants should plan to arrive on site by scheduled times listed above for both days and remain throughout the duration of the training and contest.



FEES: There is no fee for the workshop, however, following the workshop, new adjudicators will be required to pay a TTAO membership fee online to be added to the list of contest managers once certified. New contest managers must also complete an online bio to finalize their eligibility.

Questions may be directed to Larry Carpenter @ larry.carpenter@wacoisd.org.

Resources

Pre-Contest Planning

Start gathering information – this should be done as soon as you can once you are hired as the CM.

  1. Keep a folder or a notebook for each contest so you can remember! Trust me, it gets confusing & you will need do it for each contest
    1. For example, keep a folder with “Date, Contest info on tab” (April 1, Area 1, 3A.) Some people use a 3-ring notebook for each contest. Or maybe all of them in one 3 ring binder. Whatever works for you!
  2. Know which school(s) are in charge of hosting the contest?
  3. The Director’s Planning Meeting (Note: this meeting can happen anytime- end of year or during summer, but you can’t draw for order until Aug 15 or after)
    1. Are you as Contest Manager expected to attend the District Planning Meeting?
    2. Will the directors create a list of preferred judges?
    3. What other contest details need to be discussed?
    4. What are the dates of rehearsals and performances
    5. How long for each rehearsal? (rules regarding during school day)
    6. Are performances “Back to back” or “on the hour” ?
    7. Draw for performance order and set rehearsal order (Rehearsal order based on performance order? on distance?)
  4. Gather a list of names of schools, directors, contact info (emails and cell phones)
  5. Personnel and Money:
    1. Set up the contest and invite judges by using the TTAO Connect Website
      1. Reminder that for district and zone panels, you initially secure only the acting awards judge. You need to wait until Nov. 2 to secure the other two.
    2. Who has the checkbook to pay judges, you, hotels, meals, crew?
      1. Suggested for judges: $75 per play
      2. CM fee: suggested $500 per day
      3. Other crew and personnel…volunteers? Fees?
    3. Who orders and pays for the awards needed?
      1. 8 all-star, 8 Hon mention, 2 Outstanding Performers, 3 advancing plaque or trophy, maybe 1 alternate plaque.
      2. Tech awards?
    4. Who delivers the awards to the contest?
    5. Fee for judges and fee for CM and fee for any other contest personnel such as Backstage Head (Tech director) and/or crew, timers.
    6. Cost of using facility? Host school deal with this? Janitors, rules about food, etc.
    7. Who responsible for creating and printing programs?
    8. Is there a cost for audience admission? Host school in charge of that or you?

The above information can be downloaded here

Director Deadlines Reminder Email

This template contains some things you might send out to the directors for the contest you are doing (this example assumes it is for a Zone Contest).

An example template can be downloaded here