Real Change is Here

Real Change is TTAO’s fundraising campaign to place needed dollars into our socio-economically disadvantaged schools and communities.  Money raised will be used to fund:

  • TETA convention attendance
  • Summer Drama camp tuitions
  • Clinics
  • Guest artists

We believe these activities change lives and helps expand theatre in our communities which affects our society as a whole.  We challenge you to be part of the real change, and as you accept your contracts for this upcoming UIL OAP season, think about donating and being the difference in implementing Real Change. 

GO HERE TO DONATE TODAY

Our Goal for 2021 is $22,000.  

Is it possible? YES! 

This campaign is for all TTAO members- adjudicators and contest managers alike. The suggestion is 10% of a contest fee earned for 2021. Please see the adjudicator example chart below.

Note: the purpose of this chart is to illustrate the possibilities.  As contest managers fees vary depending on day, we have chosen the adjudicator example based on the base adjudicator fees.

Level# of ContestsAdjudicator Fee10% Donation Per ContestProjected Income
District192$450.00$45.00$8,640.00
Bi-District96$450.00$45.00$4,320.00
Area*48$1,350.00$135.00$6,480.00
Region*24$1,350.00$135.00$3,240.00
$22,680.00
*Based upon a panel of three judges

Download a PDF version here

TTAO Summer Newsletter – July 2020

Board and S&P Updates

Summer Board Meeting Minutes can be found here.

Core Values Action Plan

In June of 2020, the Board of Directors officially adopted the Core Values Action Plan as a continuing plan for TTAO. Each year, the organization will select a specific Core Value and focus on incorporating new projects to begin emphasizing a narrow focus within that Core Value in the organization.

The Core Values Action Committee

Core Values Action Committee is comprised of appointed members of TTAO with requisite experience and appropriate knowledge for the development of specific projects within the focus of the given year. In the academic year of 2020-2021, the Core Values Action Committee will address racial and cultural diversity issues and offer strategies for equity and inclusion.

More information and a list of committee members can be found here.

The Real Change Committee

The Real Change Committee has been making progress on their campaign and plan to have more details available August 15th. In the meantime, you can watch their pre-launch video below.

TTAO’s Commitment to Diversity, Equity, and Inclusion

TTAO’s Commitment to Diversity, Equity, and Inclusion

June 17, 2020

It has been stated that “time and tide wait for no man.” In these disquieting times of racial injustice and social unrest, we recognize the urgency of this moment. The Texas Theatre Adjudicators and Officials (TTAO) organization stands united with the Black Lives Matter Movement and supports the ideology that racism and injustice have no place in our society. Therefore, we commit to building a culture of inclusivity that aligns with our core values of education, diversity, integrity, transparency, and service. To that end, we will continue to invest our efforts in work that represents not only our core values but integrates the tenants of humanity and impartiality.

As good stewards of education, it is incumbent upon us to build a culture of inclusivity and push beyond the unfair practices of the day. White privilege is a dehumanizing force in our society, a cavernous divide between opportunity and the lack of it. Destructive at its core, it systematically devalues the beauty and diversity of Black, Indigenous, and People of Color (BIPOC), and deletes any opportunity for growth.

We will no longer be silent to the voices of the oppressed. In the wake of the senseless and brutal murders of George Floyd, Ahmaud Arbery, Breonna Taylor, and so many others, and during a time of civil unrest in our society, we stand firmly with the Black community in outrage. Integrity, in the face of these disasters, compels us to engage in honest dialogue in order to learn, grow, and develop actions that address systematic racism.

As live storytellers, we, as theatre artists, embrace the opportunity to humanize complex issues for marginalized people. As theatre educators, the members of TTAO have a responsibility to be receptive to the needs of our community and elevate conversations that champion racial equality. Let it be known that the Leadership of TTAO is committed to enacting the following during the academic year of 2020-2021:

  • Developing an Core Values Action Committee that will address diversity issues and offer strategies for equity and inclusion
  • Committing up to $10,000 to the Core Values Action Committee for the use of funding speakers, recruitment efforts, trainings, workshops, and any project that supports our urgent goals of diversity, equity, and inclusion
  • Requiring diversity trainings for TTAO Board of Directors, TTAO Standards and Practices Committee, and TTAO Adjudicators and Contest Managers
  • Offering diversity training for our membership at the Texas Educational Theatre Association Convention
  • Including statements of support for diversity, equity, and inclusion in formal literature
  • Developing a campaign for TTAO Adjudicators and Contest Managers to donate to a fund for diversity, equity, and inclusion that benefits theatre students and/or theatre teachers in the state of Texas
  • Collecting data about the cultural self-identification of our membership and devising best practices for enhanced recruitment and retention of BIPOC Adjudicators and Contest Managers in the organization, as well as in TTAO Leadership positions

These policies are only the beginning of an ongoing trajectory of our vital work. We will continue to offer transparency in our mission to build more diverse ethnic inclusivity by launching critical programs and soliciting input from our membership. We know that service to our community is vital.

Yasmina Reza suggests: “Theatre is a mirror, a sharp reflection of society.” Our driving force in TTAO continues to be that we are committed to building a community that reflects the best in each of us . . . equal, empowered, insightful, and prosperous.

“Injustice anywhere is a threat to justice everywhere.”

Martin Luther King

Area/Region/State Assignments

Many assignments rolled over from last season, although a handful of assignments had to be changed for different reasons. All assignments can be found on the UIL website. https://www.uiltexas.org/theatre/judges

TTAO Connect Systems Updates

  • New statements have been added to all adjudicator agreements regarding payment:
    • TTAO requests that the school responsible for payment handle reservations and payment for travel and lodging directly with vendors (hotels, airlines, etc.).
    • TTAO requests that if any travel reimbursement needs to be distributed to the adjudicator, that the reimbursement be paid separately from judging fees for IRS income purposes.
    • If a contest is cancelled, TTAO requests that the school responsible for payment reimburse the adjudicator for all non-refundable out-of-pocket expenses that were agreed upon in the contractual agreement (hotel, airline ticket, etc.).
    • All payments should be issued to the adjudicator following the critique or no later than thirty days following the contest, unless this contractual agreement is modified to reflect the adjustments.
    • Failure to adhere to the above conditions may result in notification of the State Executive Committee.

Reminders

Adjudicators

  1. You must accept contracts in 72 hours or they will be auto-rejected
  2. To clear rejected contracts, open the menu next to “pending agreements”, click “show rejected” then click on the X of the agreement you want cleared out of your account.
  3. Do not mark days on your calendar as a way to “save the date” as the CM cannot send you the contract one they have it created

TTAO at TETA

In light of the evolving factors related to the Coronavirus (COVID-19) outbreak, TheatreFest 2020 will be offered as a virtual event.

No worries, friends! We will still have outstanding training to grow and learn together and share hugs virtually!

Be on the lookout for TTAO workshops including diversity and inclusion training!

TTAO Members- Join us on Facebook!

If you are an adjudicator, join us here: https://www.facebook.com/groups/681476041915336/

If you are a contest manager, join us at the new site here: https://www.facebook.com/groups/561273894440216/

Upcoming Important Dates

  • August 15th – First day to contract Zone & District Lead Judges
  • Sep 26 – 29th – TETA Virtual conference
  • November 2nd – First day to complete your Zone & District Panels

TTAO has a new Logo!

TTAO Annual Renewal 2020-2021

It’s May 1, and you know what that means, right? Time to go to connect.ttao.org and renew your TTAO annual membership, or if you prefer, go for that Lifetime Membership you’ve been thinking about.

If you’ve forgotten your password, you can create a new one using the “Forgot password?” link, and then login at your earliest convenience: https://connect.ttao.org/#!/users/reset/8bedea2ac25ceec7d8dec668029c5c6cb79c07f3

Once you’re logged in, you’ll need to do these 4 things:

  1. Agree to Renewal Statements (important reminders)
  2. Pay Dues (if not a lifetime member)
  3. Update Calendar Availability for 2020-2021
  4. Update Profile


Here’s a video outlining the process:https://youtu.be/zGUxx4eJKnc

Once you’ve indicated your availability, please also take a moment to review your profile and make any updates or perhaps upload a new profile picture when appropriate. You can edit your profile at any time.

For Lifetime Members, please remember that you must complete the entire above process, beyond paying dues, as well to maintain your membership.

Important Notes Regarding Dues this Year:

For this year only, in acknowledgement of the extreme financial challenges many are facing due to COVID-19 complexities, TTAO has extended the deadline for payment/renewal to be considered by the UIL State Theatre Director to adjudicate State, Region, and Area contests. So, in order to be considered for these upper level contests in 2021, you must renew your membership/pay dues before August 1, 2020 (as opposed to the “normal deadline” of June 1.) As always, you must be Area/Region/State certified for consideration as well.

Please remember that any TTAO member may renew/update/pay dues at any time throughout the coming year. However, no one will appear on the lists/TTAO Connect as available or be able to be “reserved” for a contest via contractual agreement, etc. until membership is fully renewed and dues paid following the above steps. So, if you would like to appear available whenever many schools begin searching for people toward the end of the summer to serve their contests, you are encouraged to complete this renewal process in full and pay your dues as soon as you can.

If you have any questions, please check out the TTAO CONNECT help area. Thanks for being part of TTAO.

2020 Contest Disruption Updates

UIL UPDATE AS OF 4/17/20:

UIL Amends Suspension of Activities Due to COVID-19

With the announcement that all Texas school are to remain closed to in-person learning for the remainder of the school year, and in an effort to help protect the health & safety of Texans, the University Interscholastic League is cancelling all remaining 2019-2020 Spring activities and State championships.

Read the full press release.

Message from TTAO on 4/18/20:

TTAO Friends: 

With UIL’s announcement yesterday of cancelling all remaining activities for this academic year, I know that, while many of us anticipated that it could happen, our hearts are all still heavy. For TTAO’s Adjudicators and Contest Managers, the OAP Contest means so very much to us.

Of course, our organization’s main priority is to assure that everyone remains safe and healthy through this COVID-19 pandemic. So, while we are all disappointed, TTAO fully supports UIL in this decision for the good of the whole. 

As the Chair of TTAO, please let me take this time to personally thank you all for your patience and flexibility over the last several weeks in trying our very best to do whatever we can do for the theatre students and teachers in the state of Texas during this uncertain time. Truly, the members of our organization have exhibited a dedication to selflessly serve at every turn, and for that I am so grateful to you. 

Wishing all the best to you and yours,

Carrie Klypchak, PhD
Chair, TTAO

UIL UPDATE AS OF 4/2/20:

UIL Amends Suspension of Activities Due to COVID-19

RELEASE ➡️ bit.ly/39Enanp

INFO & UPDATES ➡️ uiltexas.org/covid-19-information

IMPORTANT UPDATE AS OF 3/20/20 – PLEASE READ THOROUGHLY:

As of the time of this update, UIL has decided to try to continue with District contests that have not yet happened and conduct each tier of the contest process through the State Meet. However, UIL has now extended its suspension of all activities, and the earliest any contests may resume as of this writing is May 4.

*No rescheduling is being done at this point. As we all know this is a continually evolving situation due to COVID-19. UIL has not determined a timeline for these contests at this point.*

*WHAT ADJUDICATORS CAN DO RIGHT NOW:

1. UPDATE AVAILABILITY FOR THE MONTH OF MAY: Adjudicators should get into TTAO Connect and update their availability through the month of May. Paula Rodriguez has already communicated with Contest Managers, and your District or Bi-District CMs should contact you when/if a new contest date is determined, cancel any inapplicable contracts, and issue you new ones in TTAO Connect. So, again, as a judge, the only thing you really need to do in TTAO Connect right now is update your current availability through May, CMs should take care of the rest.

(Note: Please remember that when/if you get a new contest date from a CM, you should not mark that as unavailable in TTAO Connect, as it will not let the Contest Manager send you the newly updated contract for that day; once that contract is accepted, the system will automatically reserve the date for you.)

2. TRY TO CANCEL PERSONALLY PURCHASED TRAVEL: If you purchased a flight, etc. for a contest out of pocket for reimbursement that you know will no longer be applicable because of changed contest dates, Ms. Rodriguez has stated that you should try to cancel those flights, etc. and that many airlines are offering refunds.

3. IF YOU KNOW YOU HAVE TO WITHDRAW: If a judge already knows they need to withdraw from a District or Bi-District contest that could be scheduled in the future due to COVID-19 concerns and/or scheduling/site change, etc. concerns, they should go ahead and inform their CM for that contest. Right now, Ms. Rodriguez has stated that she is keeping all Area, Region and State judging assignments as is. Should an adjudicator need to withdraw from any of those, they should contact her directly at: prodriguez@uiltexas.org.

This is all an incredibly fluid situation at this point. It is important to reiterate that no rescheduling is occurring at this time. All decisions remain flexible as UIL continues to monitor and reassess this ever-changing situation. As well, Ms. Rodriguez has also said that if you have specific questions you may contact her as the UIL State Theatre Director. Thank you for your continued flexibility and understanding.

3-14 UPDATE: NEW ADJUDICATOR CONTRACTUAL AGREEMENTS 

TTAO Friends: 

Our team has been working to find the most straightforward way to change dates, sites, judges, etc. etc. in TTAO Connect for Adjudicator Contractual Agreements when need be. As we all know, the present circumstances offer challenges that no one could really anticipate, and the Connect system didn’t anticipate it either! So, what has been determined is that the original Contractual Agreements/Events will need to be canceled/deleted in Connect BY THE CONTEST MANAGER if there are changes, and new events/Contractual Agreements will need to be created/distributed to Adjudicators (for any changes… dates, sites, etc. etc.)

*ADJUDICATORS: Please anticipate communication from your Contest Managers about any contest shifts/new Contractual Agreements coming your way. Also, *all* Adjudicators need to remain aware that you may be receiving new offers to judge during this period of time if the originally slated judges can no longer serve given shifts, health concerns, etc. See below regarding how Contest Managers are being asked to approach all of this, and please remain diligent about checking your emails regularly – including your “spammy” folders. This is very important, as you will again have that 72 hour window to either accept or reject a contract through Connect, but *please* do this as soon as possible! Your Contest Managers are working hard doing *all the things* right now!

*CONTEST MANAGERS: Please approach new Contractual Agreements in the following way:

1. Make sure that you get the currently slated judges’ contact information from the existing contract in Connect before you cancel it so that you have their direct contact information handy.

2. Directly contact the originally slated judges and communicate to them the proposed changes. Please try to be as thorough as possible in your communication with them about any changes (date, site, travel accommodations/reimbursement approach, number of schools, pay, etc. etc.) and understand that some of those judges may or may not be able to continue to serve given those changes and/or their own circumstances (i.e. if they have health concerns regarding the coronavirus, etc.). Also, make sure that they know when you are going to cancel the existing Contractual Agreement and issue the new Contractual Agreement so they remain on the “look-out” for it coming to them via email once you have created it in TTAO Connect. This will be important, as they will still have the 72 hour window to accept or reject the new Contractual Agreement.

3. Create the new Event/Contractual Agreements in Connect with the appropriately changed dynamics of the contest and issue it to appropriate judges (be those the originally slated ones or new ones).

All of the above approach will need to be done in the future as well by Contest Managers if the specifics of a contest change again (hopefully, that won’t be the case, of course, but as we all know, we are in uncertain times right now).

***Again, if Contest Managers have questions about shifting a contest in any way, please contact Paula Rodriguez as the UIL State Theatre Director directly. As well, if a contest date, site, etc. is shifting, please make sure that she knows that. (Just fyi: Ms. Rodriguez has already recently communicated that at this time, there is no need to open/edit the Spring Meet entry system for District Competitions.)***

As always, thank you to you all for your patience, flexibility, and hard work! Obviously, this is not where any of us wanted to be, but here we are… and we will “make it work” for those kids.

Best to you and yours-
Carrie

Carrie Klypchak, PhD
Chair, TTAO

3/13 UPDATE: CONTEST DATES

Paula Rodriguez again gave me permission to share the below with you all that she just posted on the One-Act Play Director’s Facebook page from UIL. I know that everyone will have many questions regarding contractual agreements, scheduling, etc.


Adjudicators: Please stay in close communication with your Contest Managers regarding any shifts. Also, please make sure that your availability is completely updated on TTAO Connect, as shifts will undoubtedly need to happen.


Contest Managers: If you have any questions regarding the re-scheduling of a contest, adjudicator assignments, etc., please contact Paula directly using her contact information that she provides in her below message.


Continuing thanks to you all for your flexibility, patience, and commitment to working together for the good of the students. And, again, please know that whatever I find out, I will continue to let you know as soon as possible (in the end, you may get tired of hearing from me… but I’ll definitely let you know when/if info. comes my way:)!


Best-Carrie
Carrie Klypchak, PhDChair, TTAO

PAULA’S MESSAGE:

UIL One Act Play Directors,

As we continue to monitor the rapidly changing status of COVID-19 (Coronavirus) and how it is impacting students and their activities we have the following updates regarding the remaining UIL One act Play Contests for the 2019-2020 school year.

All UIL events scheduled March 16-29 are to be suspended. Rehearsals and practices during the time of suspension may be held with approval from the local school district. Beginning on March 30th events may resume with the considerations that follow. Any changes to these dates will be communicated as they become available.

One-Act Play

Note: Sunday competitions are allowed.

  • One-Act Play District/Bi-District certification deadline, originally scheduled March 26, has been extended to April 7.
  • One-Act Play Area certification deadline, originally scheduled for April 4, has been extended to April 14.

We ask that schools and local District Executive Committees work collaboratively and reasonably with one another in rescheduling district and bi-district one-act play. Area one-act play will be scheduled based on host site availability and will be communicated via the UIL website.

Regional Academic, Speech and One-Act Play

Academic Regional Meets are still scheduled for April 17-18 and One-Act Play Regional dates remain April 15-18. Current sites are subject to change.

District Competition

Scheduling your district competitions remain at your local administration’s discretion. We ask that schools and local District Executive Committees work collaboratively and reasonably with one another in rescheduling district competitions, as well as bi-district one-act play. Area one-act play will be scheduled based on host site availability.

Our office will work with contest managers and contest sites to reschedule as school districts allow. One Act Play directors, please have your contest managers update the State theatre director, Paula Rodriguez, prodriguez@uiltexas.org, with any changes in contest dates and locations. If you have immediate concerns, do not hesitate to call (512) 471-4517.We appreciate your cooperation and all that you do for UIL member schools.

Thank you,
Paula Rodriguez